HiBob

Sync HiBob time off into Rootly via calendar feed to overlay vacations and PTO on on-call schedules and spot coverage gaps before pages fire.

Overview

HiBob exposes your team’s time-off data as a subscribe-able calendar feed. Point Rootly at that feed and vacations and PTO appear directly on top of your on-call schedule timeline. Shifts that overlap with someone’s leave are highlighted, making it easy to create an override before the next page fires.

This is a read-only overlay. HiBob stays the source of truth for time off; Rootly polls the feed in the background and keeps the schedule view current.

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Exporting the Calendar Feed from HiBob

HiBob’s calendar export is generated from a filtered view of the People’s Time-Off page, so you can scope the feed to a specific team, department, or set of people before sharing it with Rootly.

1. Open The People's Time Off View

   From the HiBob sidebar, navigate to the People’s Time Off view.

2. Filter The View

   In the top right, click Filters and choose which parts of the organization or which people you want the feed to cover.

   If you want a feed of every person’s time off, add the “None” filter. Without it, HiBob generates a feed of company events only and strips out individual names.

3. Sync With An External Calendar

   In the top right, click Sync with external calendar, then pick Filtered view and copy the URL HiBob generates.

Keep the URL handy — you’ll paste it into Rootly next.

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Adding the Feed to Rootly

Once you have the HiBob feed URL, the rest of the setup happens inside Rootly’s schedules view.

1. Open The Holiday Calendars Menu

   In the Rootly dashboard, go to On-Call → Schedules. In the calendar preview area, open the Holiday calendars dropdown.

2. Add A Holiday Calendar

   Select Add your team’s holiday calendar, then choose Add a holiday calendar.

3. Paste The HiBob Feed URL

   Paste the URL you copied from HiBob into the URL field.

4. Name The Calendar And Pick A Timezone

   Give the calendar a descriptive name (for example, HiBob — Engineering PTO) so teammates know what it represents. Select the appropriate timezone, or leave it blank to let Rootly infer it from the feed.

5. Save And Toggle On

   Click Add. Rootly fetches the calendar and begins syncing automatically. Back in the schedule view, select the new feed from the Holiday calendars dropdown to overlay HiBob time off on the on-call timeline.

For the full behavior of holiday calendars in Rootly — conflict highlighting, recurring events, multi-region setups — see Adding a Holiday Calendar.

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Troubleshooting

HiBob events show up without people's names

HiBob strips names from the feed unless the filtered view includes a “None” filter. Re-generate the URL after adding “None” to the filter set.

HiBob time off isn't appearing in the schedule view

The feed has to be toggled on per schedule preview. Open the Holiday calendars dropdown above the schedule and confirm the HiBob feed is selected.

Events appear at the wrong times or on the wrong day

The calendar timezone determines how all-day events align with on-call shifts. Remove the calendar and re-add it with the correct timezone, or leave the timezone field blank to let Rootly infer it from the feed.

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Frequently Asked Questions

Does this change my on-call schedule automatically?

No. Holiday calendars are read-only previews — they surface conflicts so you can decide whether to override, but they never reassign shifts.

Can I add more than one HiBob feed?

Yes. Generate a separate filtered view per team or region in HiBob, copy each URL, and add them to Rootly as independent feeds.

Will the feed include personal time-off categories or just public holidays?

The feed mirrors whatever your filtered view includes in HiBob. Use the HiBob filters to control whether the feed contains PTO, sick days, public holidays, or all of the above.